Taming oppressive admin tasks with HRIS

3,840 minutes. 64 hours a year. 80 minutes per week. That’s how much time the average SME spends doing repetitive admin in a 48-week work year. 

They’re jobs that must be done, there’s no hiding from them. But there is a way you can make HR admin easier and make it work in your favour. Smoothing out the wrinkles to provide useful analytics, precise data and a business that runs like clockwork. 

It’s called a Human Resources Information System (HRIS). 

What is HRIS? 

A Human Resources Information System (HRIS) is essentially a virtual filing cabinet. It holds important employee information in one centralised place. It helps automate tasks like payroll processing, managing time off and recruiting new talent. HRIS systems free up a substantial amount of time, allowing you to focus on what matters – building and growing a successful business. 

Those HR tasks that used to take all day? Cause the kind of headaches that require silence and a dark room? They can be managed with a few clicks. 

How a HRIS can help you

Want to know how an HRIS can help you manage? Here’s the breakdown: 

• Staff Database: All employee information in one central place with a full audit trail 
• Performance Management: Schedule and track appraisals to improve staff performance 
• Holidays: Entitlement calculation, online requests and approvals 
• Absence: Track and report on all sickness events 
• Training: Manage learning across your organisation and identify training needs 
• Documents: Issue documents to employees. Track when they’re opened, read or expire 
• Reports: Insightful reporting across all your data including turnover and demographics
• Recruitment: Manage job posting, applicant tracking and interview scheduling

A good HRIS system provides collaboration and communication tools for a holistic approach to HR management. It makes sure everyone’s in the right place at the right time. Overall, it contributes to a happier and more satisfied workforce. It reduces the monotony of mundane tasks and provides a sense of security by putting processes in place. 

There’s more than meets the eye

There’s more to a good HRIS system than the automation it can do. Let’s look at the wider benefits: 

• Cost Efficient: They’re often low cost and can save a lot of money in the long-term by reducing the rate of manual errors and freeing up time for you to work on business growth 
• Easy Integration: Integrate with other systems such as accounting software, customer relationship management (CRM), or project management tools 
• Enhanced Security: Better compliance with regulations and industry standards by automating processes such as payroll calculations and record keeping 
• Employee satisfaction: Convenient access anytime, anywhere. This enhances communication between you and your team 
• Improved Decision Making: Access to data and analytics, enabling informed decision-making about workforce planning, resource allocation and talent management strategies 

Get on track with Tercus HR

Hopefully, you should know the importance of HRIS and make you think about how it can apply to your business and team. 

Trust us, we’re the HR experts. If there’s one thing we get SME clients to get involved with, it’s HRIS. At Tercus HR, we can help you choose the right system for you, to reduce your admin burden so you can set your sights on doing what you do best. 

Save yourself bounds of time, money and energy and contact us today.